Getting the Most Out of Your Virtual Assistant

By
Real Estate Assistant with Team Double-Click and VirtualAssistingUSA

Want your business to grow? What kind of question is that, right? Of course you do. Unless of course you're already making all the money you want and have all the free time you need. But then who in business ever has enough of either? That's right - business owners are ambitious people who are always looking for more, more, more.  And correctly utilizing your virtual assistant is just the way to get it for you!

So what can you do to make more money and gain more free time? How about putting your virtual assistant to better use for starters? Quite often we find that even though our clients are very interested in and concur with the virtual-working concept, they don't quite know how to use their virtual administrative assistant to his or her fullest potential.

Avoiding the "it's-easier-to-do-it-myself" syndrome

It's important to first remember that your virtual assistant is there, period. And she's there to assist you. She's there to take things off your plate that are keeping you from contributing to the bottom line. This can be difficult when you don't see her smiling face each morning. Here are some ideas to help you remember that your virtual assistant is there:

When your virtual assistant sends her daily reporting to you, use that as a trigger to think of other tasks she could be doing to free up your time to sell more, make more deals, or spend time with family.

Keep a journal of your daily activities. This will help you to pinpoint your virtual assistance needs.  Jot down some notes throughout the day or use a small tape recorder to track the tasks you're doing.  Look (or listen) back through those notes and take a critical look at what items you shouldn't be spending your time on. Then decide which ones your admin can do instead.

Remember: a virtual administrative assistant can do almost anything that an in-person assistant can do. It's just a difference of how you send tasks to her.

Getting work to your virtual assistant should be easy. Instead of buzzing the intercom button, program her number into your speed dial. Instead of walking a paper folder to her office, hit the attach button in a new email and send it to her.

One of the biggest traps is thinking that "it will just be quicker and easier to do this task myself". Not so! Yes, it will take you a few minutes to show your virtual assistant how to do that particular task. However, the next time it needs to be done, all you need do is say "Jane, please do task XYZ - just like I showed you last time." Voila, time saved!

There are probably a lot of things you're doing each day that your virtual assistant could take over for you.  Decreasing your workload means you'll have more time to spend growing your business and making the connections you need to make.  It means more money in your pocket.  It'll also mean more free time for you to spend with your family.  It's all about consciously remembering that your assistant is there to help you grow your business.

If you're ever unsure of how to make good use of your virtual assistant or what things you can have her do, don't hesitate to talk to your Virtual Services Rep. We're all here to serve you and help you get the most out of working with Team Double-Click®.

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