Using Your Email's CC and BCC Features for Fun and Profit (Okay, Maybe Just Profit?)

By
Real Estate Broker with Austin Texas Homes, LLC 453249

Once, I was working with some clients who were....challenging, to say the least.  They seemed to distrust everyone involved in the process, and both husband and wife alluded to suing the other party in the transaction more than once, as well as their own lender.  They never pursued any legal action, thankfully, since they had no case of any kind.

Since they had trust issues, I decided that one of the best things I could do was to use the "BCC" (blind carbon copy) feature on any emails I sent to the other parties involved, so that they could see all of my written communications for themselves.  This seemed to assuage their fears that nothing was happening when we hit some strange lender-related delays.  

One big lesson I have learned in my real estate career is to always be proactive about telling my clients what is happening.  I don't even really like the word "proactive" as much these days, since it seems a bit trite, but it's the best word here.  This assertive behavior applies for both buyers and sellers alike.  I am not perfect at this, of course, and during those times when I forget or put off a call or email, my clients will inevitably contact me about that particular issue.  Darn!

Here are a few examples that would warrant an email or phone call from me to my selling clients:

  • Home is loaded in the MLS (send a link after calling)
  • Flyers are made (bringing them by later, etc.)
  • Followed up with agents who have shown the house (BCC thing works here, too)
  • Received feedback
  • Any marketing efforts of any kind
For buyers, here's another short list of activities that merit contacting them:
  • No response yet to initial offer after a day or so
  • Any responses to offer/counteroffer
  • Contact with title company about their file
  • Contact with lender for any reason
In the instances above, sometimes I will pick up the phone.  Other times, there might be a good reason to put it in writing, which means I will either CC or BCC my clients.  

When does it make sense to use the CC feature?  Well, in my opinion, it's useful sometimes to show the primary point of contact that you are involving your client in the communication in order to put subtle pressure on them to respond.  Other times, you might use BCC just to "prove" to your client that you are attempting contact on their behalf, such as for feedback on showings, etc.

If I had once piece of advice to give to new agents, other than the obvious stuff about having integrity, it would be to make a sincere effort to communicate with your clients.  The only way that I can teach this easily is to ask you to put yourself in their shoes.  What information would you want to have available if you were buying or selling a home, particularly for the first time, or in an unfamiliar market?

I hope this is helpful.  Thanks for reading!

Photo credit: http://www.flickr.com/photos/djbrady/1238664937/ 


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Re-Bloggged 3 times:

Re-Blogged By Re-Blogged At
  1. Kathy Schowe 12/02/2009 11:38 PM
  2. Sybil Campbell 12/04/2009 12:31 AM
  3. Pat Ogle 12/05/2009 10:57 AM
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Topic:
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Diary of a Realtor
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Tags:
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emails
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Comments 121 New Comment

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Rainmaker
233,907
Jenny Durling
For Los Angeles real estate help 213-215-4758
L.A. Property Solutions

Very good advice. I'm also careful not to forward other people's communications to me without their consent.

December 04, 2009 11:02 PM
Rainer
143,553
Matthew Bartlett
Century 21 Masters/Lic. #01353034

Hey Jason,

Great post. This was very helpful. Thou I have always tried to stay in contact via phone more than anything.

Matt

December 05, 2009 03:42 PM
Rainmaker
411,308
Betina Foreman
Realtor, C.N.E. Selling Homes in Lake Travis & Central Austin!
512-771-6318 Austin Home Girls Realty

Dear Jason,

Thanks for another great post. I could not agree more, good communication is the key to any transaction. Thanks!

Betina

December 05, 2009 06:21 PM
Rainmaker
398,592
John Cannata
Texas Home Mortgage - Purchase or Refinance
214-728-0449 http://TexasLoanGuy.com

Jason - These are good suggestions. It does put your clients mind at ease that at least YOU are doing what you need to be. I don't use this feature today, but had to use it when working for 'Corp America' because sometimes it was just good ole CYA.

December 05, 2009 08:01 PM
Rainmaker
996,235
Evelyn Johnston
Super Agent, Probably the Best Agent in the Galaxy
Elkhart County Subdivisions, LLC

That is a good idea Jason.  I do it sometimes, but I think I will take your advice and BCC or CC my clients more often...Thanks!

February 01, 2011 07:16 PM
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Jason Crouch

Broker - Austin Texas Real Estate (512-796-7653)
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Additional Information

I write about humorous stories, family, things that are interesting to me, and the Austin real estate market.

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