Safest business e-mail tool? Google Apps for Business Gmail vs. Microsoft Outlook 2010

Real Estate Agent with Phoenix Property Shoppe 602-380-4886

Safest business e-mail tool? Google Apps for Business Gmail vs. Microsoft Outlook 2010

The battle has begun, and these two competitors are fierce.

Google Apps for Business's Gmail vs. Microsoft Outlook 2010

Google Apps for Business Gmail vs. Microsoft Outlook 2010

I want to find an e-mail tool that is, first & foremost, secure and safe for my business. Running a business, I need to know that my e-mails are as protected and safeguarded as possible. I know every e-mail host has its flaws – none are perfect – but which is better?

I’ve been using the free version of Gmail, and it’s been great so far. Everything is labeled & organized, and I always get excited to use the calendar feature because it’s so EASY to use and coordinate with the rest of the team. But, is this the best & more secure e-mail tool for my business?


Gmail Pros

  • I already know how to use Gmail (for the most part).
  • Security: Gmail recently switched to https which encrypts your mail as it travels between your web browser and Google’s servers. Using https helps protect data from being snooped by third parties, such as in public wifi hotspots. Gmail will still always encrypt the login page to protect your password.
  • Google Apps for Business offers more storage with 25GB of space.
  • Tons of applications to use - Google Docs, Gmail for business, Google Calendar, Google Groups, Google Video, Google Wave, Google Sites.
  • Can use and log in to Gmail from anywhere.
  • Cost: $50/user/year
  • Can create a domain-branded e-mail address (more professional).
  • Google securely hosts and streams your videos, so employees don't need to share videos over email, or burden IT with a complex on-site video solution.
  • Create a website for your company on Google; no coding or HTML required. 


Gmail Cons

  • Secure enough?
  • Should I be putting EVERYTHING business related in the hands of Google? And online?
  • Could my Gmail be easily hacked? There are some horror stories out there about how some small businesses have had their Gmail hacked in to, therefore giving easy access to all the business's private & confidential information. Just how SECURE is Google Apps for Business's Gmail?


  • Outlook Social Connector (OSC): While checking e-mail, you can view an aggregated collection of information about the sender, right to your Inbox. The OSC shows the recent messages you've exchanged with that person.

    Outlook Pros

  • Social networking tool: you will be updated with everyone's activities such as changes to their personal status, websites they tag, profile updates to their MySite, documents. (Much like Facebook, Twitter, LinkedIn)
  • Who replied to who? Outlook figures that out.
  • Non-webhosted e-mail management.
  • Can sync multiple email accounts from services such as (Hotmail, Gmail) or just about any other provider to Outlook 2010.
  • Condense, categorize and ignore lengthy email exchanges with a single click using Conversation View
  • Users can set the program to ignore emails from specific people, though the program doesn't delete them.
  • Able to eliminate inbox clutter by cleaning out duplicate emails, usually sent as part of a group conversation.


Outlook Cons

  • Cost: $150 (Approx.)
  • Non-webhosted e-mail management.
  • Some have reported problems syncing their e-mail hosts/accounts to Outlook. 
  • Not as many tools as Google Apps for businesses.
  • Outlook focuses a little TOO much on the social networking aspect.
  • Need to make sure your computer meets the requirements for the program.

Here's where I would love your help.

What e-mail tool are you using for your business? Do you know any horror stories from others who have used Gmail? Success stories? How about Microsoft Outlook 2010?

Anything you could tell me would be great! I have a deadline, too, and I have to make this decision by the end of the week...Aaah!


Have one of the gorgeous Phoenix homes caught your eye? Or do you know of someone interested in purchasing a home in the Valley?

Anna 'Banana' will make your home purchasing process smooth and stress-free.

Feel free to contact me by phone 602-380-4886 or Email Anna Banana

You can also visit our website for more information on Phoenix and the surrounding areas.


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google apps for business gmail vs microsoft outlook 2010
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Comments 15 New Comment

Rebecca Gaujot, Realtor®
Lewisburg WV Real Estate, Greenbrier County
Coldwell Banker Stuart & Watts Real Estate

Anna, I use google and love it.  Will keep watch and see what others have to say on this subject.

August 04, 2010 07:46 AM
Chanda Barrick
in referral
Keller Williams Indy Metro Northeast

Anna, I don't think it's so much Outlook that would provide you with added security...You would have to go with Exchange. You could then use Outlook Webmail or the thick client (Outlook)....My guess is that it would be very costly to implement that type of solution...

August 04, 2010 02:05 PM
Anonymous #13

Hi Anna,

This has come in quite handy! 

Am I going to be able to meet you at Rain Camp in Prescott on the 26th? 

August 04, 2010 03:29 PM
Teral McDowell
Residential Sales in Collin County, Texas
Keller Williams Central

Hi Anna, I set up a pop email account on my phone same as outlook but it's not outlook. I can read/write emails while I am away or I can read/write them in Outlook. I too have the ability to read/write from the webmail account if I so choose. So I have several options for keeping up with emails.

Another thought, I read sometime back that emails would be replaced with social networks and we do see that happening.

Hope you can find the best solution for you. Oh, and I don't know if anyone mentioned but you can set your gmail account to use your domain of choice email, i.e., godaddy into gmail.

August 04, 2010 07:43 PM
Carra Riley
Author, Speaker, Consultant, Carra Riley Inc.

Anna.. what a dilema for all of us.. my concerns are your concerns.. putting all my information in cyber space.. ... I can do that in the cloud for easy access but still am holding on to a hard back up. If something did happen to the cloud storage....Cow Pies everywhere... so I still want a back up.. Teral is right about outlook and your phone e-mails.. you can have the best of both worlds. I love working on projects with Google Docs.. nothing better to collaborate... We just installed MS 2010 and love it!  Power Point is incredible!  Only $50.00 for the google for the year.. pretend we had a great lunch.. and if it doesn't work.. oh well the parts that work are great for the $50.00.  Just my thoughts.. I think you need both with a balance....where you put your collaboration docs..... is still the issue. Not much help from here.:(

August 05, 2010 05:01 PM

Anna Banana Kruchten

Phoenix Real Estate Agent, CRB, CRS 602-380-4886
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