Relocate to Gmail - A Step by Step Story

By
Real Estate Agent with The Berkshire Group Realtors

chicken-eggGmail is brought to us by Google, with it is a packed-full warehouse of goodies in the form of apps.  In my continuing saga of touting the benefits of working in The Cloud and at the same time minimizing expenses, I've now written this step by step tutorial on how to make the move.

In a previous post Funnel Your Email Address Through Gmail I spoke of how to send all your email accounts to Gmail, thus consolidating them in one handy IN THE CLOUD spot.  I repeat for those who didn't catch the point, YOU DO NOT HAVE TO LOSE (or stop using) YOUR OLD EMAIL ADDRESS when using Gmail.

So, the answer is YES! You can route all your email addresses to Gmail and no one will know the difference (just you!).  Of course if you want to eventually simplify your life you can first migrate your addresses to Gmail and then later on close out other accounts.  Either way, the choose is yours, you decide what to do.

Which comes first the Chicken or the Egg?  Or how to I migrate to Gmail without losing my brand email...Step by Step read on.

For those who are Gmail newbies, or have a Gmail account but it's sitting dormant, this tutorial should help get you started.

First you will need a Gmail account.  Go to Google.com and get one.  Look for the Create an account link.

Creat a Gmail Account

You will be asked your name and desired Login name.  When picking your login name, this is the part that will appear before the "@" in your new gmail address.

If you are lucky you might get your name, or you can use a "." (dot)  a number (1-9) or location in conjunction with it.

Mine is Kristal.Kraft@gmail.com, I got lucky, first there aren't too many Kristal Krafts and I also joined in the beginning when they first opened the beta.  I also have KraftyKristal@gmail.com an address that I don't use often but is fun.

Once you have chosen a name you like and one you won't mind having to type again and again, finish answering the questions and submit.  Google will create your gmail account.

Visit your account.  You will probably have a few welcome and how-to emails from Gmail.  It's a good idea to take a few moments and read them just incase my instructions differ from theirs!

The first thing you will want to do is import your mail and contacts from your existing accounts.  Look in the top upper right of your screen.  You will see a navigation bar that looks like this:

Gmail settingsClick on the SETTINGS and then once again search on the navigation bar for ACCOUNTS and IMPORT, click on it and you will see a screen that resembles this:

Gmail import mail and contacts

 

Most people will have an email account with one of these; Yahoo!, Htomail, AOL, or other webmail or POP3 accounts.  Click on the Import mail and contacts button if you do.  (See above arrow)

You will need to know your other email addresses and the passwords.  Once that is inputted, Google will present a box for you to check the options you would like.  It looks like this:

Gmail Import Options

 

In this instance I see no need to leave messages on the server. You may find it wise to do so until you are fully committed to using Gmail.  I add the LABEL of my other email address as it will show up on all my messages.  Now I can easily determine where the message came from.

The Archive box is a good thing to use if you want to ARCHIVE ALL your messages from this email.  In some cases I do that, but not in this one.  Where I do archive all messages from one email is in the event of using a particular email like my Secretary of Lone Tree Photo Club email. 

When everything looks good, click START IMPORT.  The next box you see might be a little puzzling...here it is:

Gmail finish import

I've never noticed it taking up to 2 days for my email to be imported but I guess if they say it is so it must be!

Now that you've begun the process to import your email the next steps are to create filters and to import and categorized your contacts.

Before we leave this screen, remember you can add MULTIPLE email accounts by using the SEND MAIL As:  Just click on that button and add information about your other email address.  Each time you do this you configure that email address to reply either from your gmail address or whatever address it is.  (I have 6 email addresses funneled through my gmail account! It's so nice to have them all in one place.)

So now you have created a central location to store and read your email on Gmail.  You still have your other email active so you can check to see if Gmail is pulling all your mail before you cut it off.  Now, by cutting it off I mean changing where you go to SEE your email and SEND it.

Now instead of going to OUTLOOK on your computer you will log on to Google, click on Gmail and there you will find your email.  If you are like me, this habit maybe hard to break.  It will take some patience, persistence and probably practice before you are totally 100% a Gmail person!

Next time I will write a tutorial on using Filters to organize.Kristal Kraft

 

Previous posts about Google:

Funnel Your Email Addresses Through Gmail

Gmail Offers a Passport to Many FREE Services

Google Has a Voice and I Love It!

 

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  1. Wallace S. Gibson, CPM 01/31/2011 06:23 AM
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Ambassador
640,488
Kristal Kraft
Denver Real Estate - 303-589-2022
The Berkshire Group Realtors

Mary,  It sounds like you have configured your "other emails" to have the mail left on the server.  If you don't leave the mail on the server then you can delete from gmail.

Good luck with that!

kk

February 11, 2011 09:13 PM
Rainmaker
647,221
Barbara Hensley
Homes for Sale in Rockwall County, Texas
RE/MAX Properties

Kristil, great "how to" and thanks for sharing.  I have thought about doing this but have never checked  to see how it is done and exactly what the benefits are.  Thanks,

February 12, 2011 07:18 AM
Rainmaker
84,307
Beth Good Realtor
Temecula Horse Property Specialist
Allison James Estates & Homes

This is great information for anyone not using gmail.  The tools provided in your Google account are immense for a Realtor.  Everything from Document storage to mapping your route and sharing it with your client prior to your meeting. Just tons of great stuff at our fingertips and I encourage everyone to look in to and utilize these tools. 

April 29, 2011 07:36 AM
Rainmaker
537,977
Eric Michael
Metro Detroit Real Estate Professional 734.564.1519
Remerica Integrity, Realtors®, Northville, MI

Kristal, I have a question. If you reply or forward an email that was forwarded to your gmail acct, which email address will the recipient see?

May 11, 2011 06:40 PM
Ambassador
534,029
Frank Rubi
Homes for Sale Metairie, La.
Frank Rubi Real Estate, LLC.

Kristal, I am sold on Gmail and wont be going back to Outlook. 

August 06, 2011 01:49 AM
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Additional Information

Soapbox musings for and about Denver relocation and real estate.

Author Bio: Kristal Kraft is a Colorado Real Estate Broker specializing in relocation to and from the Denver Metro area. She is an amateur photographer, cyclist, golfer and enjoys traveling just for the fun of it!


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