Maximizing Your Referral and Repeat Business.-Part 1

By
Real Estate Sales Representative with Your Choice Realty Corp, Brokerage

 When you meet a new client, it's highly advisable to sit down with them and go over a list of qualifying and segmenting questions. Having a form prepared for such purposes, will save you a lot of running around and questioning down the road. It will also allow you to channel them into a select group for actions that meet their current needs. 

The following is a list of the basic questions we should all be addressing as an initiatory step when beginning to work with a new client/customer :

  • Name and Address
  • Telephone number (s), fax number and email
  • Selling or Buying ?
  • Time frame (eg. 0-3 months,0-6 months,  6-12 months, 12 months+)
  • How do they prefer that you communicate with them? eg. by phone, email, etc
  • Are they presently working with a REALTOR® ? (this should be one of your very first questions at initial contact with any new prospective client)
  • Have you worked with a REALTOR® before and how was your experience?
  • How they found out about you eg. referral, website, etc
  • Are they familiar with the buying/selling process?
  • Are there any other parties that will be involved with the decision making process eg. parents, partner, etc.
  • Price range
  • Have they been pre-qualified through a lender?
  • Property search criteria
  • Reasons for selling/buying.

 Prepare a standard form that categorizes each question above and have it filled out at the beginning of each new client relationship you embark on. File it in the appropriate group (eg. 0-3 months, 0-6 months, etc) both in your computer files as well as including a hard copy in a group binder format.
The form, if created in WORD format ,  may be emailed to your prospects if they live too far to come in for an introductory meeting.
They are then able to fill it out via their computer and email it back to you.

Once you have determined if the prospect is a serious buyer/seller or not, you can then proceed to a more detailed 'client profile' form.

The more detailed client profile form should contain the following sections to be filled out by your new client:

  • Home phone, work phone, cell phone
  • employer
  • job title
  • neighbourhoods /areas preferred
  • types of  property that will be considered (eg. detached, condo, etc)
  • #bedrooms required
  • #bathrooms required
  • square footage desired
  • list of features desired/required (eg. A/C, Fireplace, Garage, etc)
  • Lot size preferred and amenities desired (eg. treed, fenced, etc)
  • Pet's name
  • Chidren's names and ages
  • List of Interests and Hobbies with checkmarks for each that apply  (eg. movies, travel, nature, gardening, sports, etc)~useful for closing gifts, marketing pieces, etc.
  • At the bottom of the form there should be an area for you, the sales representative, to fill out the closing date on the property they buy/sell through you , their new address and their new phone number.

The above steps, that you take at the beginning of working with a new client/customer, will alleviate the expenditure of time, money and energy during the process of assisting them in buying/selling property and keep you organized, efficient and better able to focus on the job at hand. Your client will also experience a more smooth and easy transaction process and have greater confidence and trust in you due to your  attention to detail and organizational skills.

Important Update Regarding Privacy Legislation in Canada and Requirements of Real Estate Sales Representatives Before Collecting Information: Please Read the following two comments taken from Below~

--------------------------------------------------------------- 

Jo,
"When you get to that more detailed client profile, don't forget that in Canada you must have the client's permission to collect and keep their detailed personal information. Also you are also responsible that it's kept secure. This applies not only to your records at the office, but also to any client's records you keep at home.

For more see: http://privacyforbusiness.ic.gc.ca"

11/23/2007 by Larry Estabrooks, Independent Agent, REALTOR®

Good morning, Larry ...  Thanks for stopping by and for your excellent reminder! 

You're completely correct about  the requirement to discuss privacy legislation with our clients here in Canada. I begin each new client relationship by telling my prospect that the information they are giving me will be used strictly for the task at hand and will not be sold or given away to anyone for any purposes. I explain to them why it is important for them to be aware of it (ie. Canada's privacy laws) and then I give them one of my company's Privacy Brochures:
ROYAL LEPAGE PROALLIANCE REALTY PRIVACY POLICY
   

before I proceed to ask the questions on the form.

Jo
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 ©2007JoSmith

 

 

 

Posted by

Jo-Anne Smith, the author of this article, is a REALTOR® with Your Choice Realty , Burlington, Oakville and  Mississauga, Ontario and welcomes your real estate inquiries. To contact her by email: Email Jo-Anne Smith

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Comments 76 New Comment

Ambassador
405,376
Jo-Anne Smith, Sales Representative
Oakville, Burlington and Mississauga Region Real E
Your Choice Realty Corp, Brokerage

Hi Joshua,

Thanks for stopping by and I hope this info will come in handy for you,

Jo 

December 18, 2007 10:11 AM
Rainmaker
260,368
Wayne B. Pruner
Tigard Oregon Homes for Sale, Realtor, GRI
Oregon First
Thanks for the great list. It will help me get organized.
December 20, 2007 02:31 PM
Ambassador
405,376
Jo-Anne Smith, Sales Representative
Oakville, Burlington and Mississauga Region Real E
Your Choice Realty Corp, Brokerage

Hi Wayne !

Thanks so kindly for dropping by and for your nice comment. I'm glad to hear this list will be of some use to you,

Jo 

December 20, 2007 07:39 PM
Rainer
154,379
Steven Campbell
REALTOR
Sutton West Realty Inc., Brokerage* Toronto, ON, Canada
Wow, I am a little late getting to this article.  Excellent information.  I work from home and can be disorganizied at times.  I am about to move into an office at the brokerage and I think I can use alot of your information to start off there organizied.  good job, thanks for the suggestions.
December 26, 2007 12:40 PM
Ambassador
405,376
Jo-Anne Smith, Sales Representative
Oakville, Burlington and Mississauga Region Real E
Your Choice Realty Corp, Brokerage

Hi Steven !

Thanks for stopping by and for your appreciative comment. Best to you in your office downtown and I'll keep you in mind for Toronto referrals.

Jo 

December 26, 2007 02:20 PM
Ambassador
405,376

Jo-Anne Smith, Sales Representative

Oakville, Burlington and Mississauga Region Real E
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A Client's Description of Jo-Anne and her real estate services: knowledge, dedication, tenacity, loyalty, perseverance, honesty, out right professionalism and your best interests put first Page copy protected against web site content infringement by Copyscape