Listing Coordinator job description: your thoughts?

By
Real Estate Broker Owner with Evolve Real Estate BK3261358
http://actvra.in/4fgv

Here is a job description for a Listing Coordinator specialist in my office:  what do you think of it? What would you add, what isn't so important?

Job Description

  1. Create a job Jacket
  2. Maintain listing file
  3. Contact Seller for introduction
  4. Prepare and mail introductory letter and marketing plan with info that agent submits for inclusion.
  5. Get form to Seller for mortgage pay-off info
  6. Listing information input into
    1. NORMLS (Update information in NORMLS, KWLS, etc)
    2. KWLS, etc., including uploading pictures
    3. Realtor.com,
    4. Info entered into CSS
    5. Put in MLS and in Harmon Homes free ad section
  7. Make note of any special requirements: exclusions, pool care, etc.
  8. Confirm all listing documents are gathered, and appropriately executed
  9. Turn in paperwork to Diane, listing packet and items on the Listing Information Checklist
  10. Flyers and/or brochures
    1. Agent to provide template, or
    2. Agent provided three templates to choose from
    3. Flyers/brochures to be used at open houses or at agents discretion
    4. Update flyers/brochures with any price changes
  11. Create and send out Just Listed cards
    1. Quantum Mail, or similar service
  12. E-mail Realtors announcing Just Listed
    1. Agent to provide database for e-mail
  13. Prepare a report and letter (weekly?) from feedback on CSS and mail to sellers
  14. Schedule Broker's Open
    1. Two Broker's opens per six months
    2. Listing coordinator does not sit open house
  15. Schedule Open House
    1. Schedule newspaper ads
    2. One open house per month
    3. Listing coordinator does not sit open house
  16. Advise Seller of continued traffic through the home (inspector, buyer, appraiser)
    1. Follow up on showing feedback
  17. Enter all price changes in MLS and KWLS
  18. Seller's Disclosure delivered to any requesting Buyer's Agent
  19. Status to Sold in MLS and KWLS
  20. Contact Seller re: keys, and garage remotes
  21. Remind Agent to pick up signs, lockboxes, flyers, etc.
  22. Close file

Terms

•1.      $250 per listing

•a.       Paid at the execution of the listing agreement

•2.      Term of agreement six months

•3.      $150 for additional six month extension

•4.      All expenses, mailing, paper, etc. are the cost of the agent

•5.      Agent to provide listing coordinator with all appropriate user id's and passwords

•6.      Agent must provide listing coordinator with all listings, no "cherry picking"

close

This entry hasn't been re-blogged:

Re-Blogged By Re-Blogged At
Spam prevention

Accessibility option: listen to a question and answer it!

To submit the form,
drag the scissors to the circle on the side.

Type below the answer to what you hear. Numbers or words, lowercase:

Tags:
listing coordinator
assistant
job description

Comments 10 New Comment

Anonymous
Post a Comment
Spam prevention

Accessibility option: listen to a question and answer it!

To submit the form,
drag the foot to the circle on the side.

Type below the answer to what you hear. Numbers or words, lowercase:

Ambassador
894,389
Missy Caulk
Realtor - Ann Arbor Real Estate
Missy Caulk TEAM

HI Kevin, I have been considering this is my next step. Do you do the CMA and then once you've established the price hand it to the listing coordinator ?

Do you have him/her with you when you first meet the clients ?

I've been doing a 2 step process: 1) meet sellers in their home, leave my pre-listing book and David Know video Pricing Your Home to Sell 2) Go back in 3-7 days and sit with them and then go over my numbers and get them signed up that meeting.

I've been considering having them come to my office the 2nd meeting and introducing them to my coordinator and her taking over at that point. Just looking for a few more specific's, good post. Thanks

January 15, 2007 07:25 AM
Anonymous #7
Anonymous
jimie

hai kevin,

i nedd help from u,about tour cordinator, sales retailer for oiling gas company and supervisor for cafe job description? because i will attend interview then i want be have knowledge person.

thank you

May 24, 2007 02:13 AM
Rainmaker
793,261
Gail Robinson
REALTOR, GRI, e-PRO, Fairfield County, CT
William Raveis Real Estate

What about creating a property book?  I create a binder and leave it at the property with all the information a buyer's agent might find useful: field record card, disclosures, land survey, aerial map, warranties, list of recent improvements, information about neighborhood/area.  I also put a lucite holder at the listing with the MLS Book Report, Disclosures, and a Brochure about the area.  The listing coordinator could do that as well.  Also, do you send out Just Sold cards?  She could do that as well.

May 25, 2007 12:38 AM
Rainmaker
31,448
Kim Bartells
Result Driven Real Estat - Marketing Expert
TC Business Management, LLC - www.TCMandD.com

Another great idea for your listings is to print out business card labels with listing data, virtual tour site, etc and put them on the back of your business cards at the house.  Buyers will pick them up and keep them :)

A virtual tour is almost a must.  The listings I do with them versus without sell much faster (considering pricing isn't way out of wack).  An inexpensive way to create them is via epropertysite.com - just $10/listing and you get your own property website, great tools, reports for clicks that are great to send to sellers, Aeriel maps, neighborhood info & more!

I do similar work for agents as a virtual assistant and think the price sounds right.

August 12, 2009 06:57 PM
Rainmaker
532,646
Kathy Toth
Ann Arbor Real Estate Experts - Kathy Toth Team
Ann Arbor Market Center Keller Williams

We have added social media toolkit for the listing coordinator to tweet, linkedin, and facebook.  We have virtual assistants do the tour, and craigslist postings.

July 09, 2013 04:42 AM
Anonymous
Post a Comment
Spam prevention

Accessibility option: listen to a question and answer it!

To submit the form,
drag the tshirt to the circle on the side.

Type below the answer to what you hear. Numbers or words, lowercase:

Rainer
72,820

Kevin Cahill

Ask me a question
*
*
*
Spam prevention

Accessibility option: listen to a question and answer it!

To submit the form,
drag the pants to the circle on the side.

Type below the answer to what you hear. Numbers or words, lowercase:

Additional Information

Iconoclast