Outlook Tip: Put Multiple Names into a Category all at Once

By
Education & Training with Coldwell Banker Island Properties

Did you know...

You can select multiple names and then put them all into the same categorie(s) at the same time?

This can be extremely useful when you have imported a new list of names (for example a new farm area) and want to communicate the same message to that group (categorie).

Here's how:

  1. Import the list into Outlook - never do this into your main Contact folder
  2. Select all the names
  3. Right click and scroll to Categories
  4. Check the Categoie box that applies to the names you have selected (yes you can put all of them into multiple categories).
  5. Click OK

That's it!

Now you can begin to create or implemment a communication strategy to that particular group of people iin your database.  This is one way to streamline your communication to your clients and prospects.

Increase your referrals through a planned communication strategy.  When developing a communication plan keep it simple and you will be more likely to implement and stick to it.  In my opinion, the more complicated your strategy the more likely you are to fail.

To learn more about Outlook and other Microsoft programs go to:

www.ImpactYourSalesNow.com

Happy Sales,

Jeff

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Anonymous #1
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Jeff - Great tip.  I've been meaning to categorize, but it seemed like a ton of work.
April 29, 2008 02:22 PM
Rainer
15,978
Abiud "Abi" Montes
EWM Realtors

Thanks for the info I will try this.

 

April 29, 2008 02:49 PM
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Jeff Graves

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Additional Information

Kihei and Wailea Maui real estate for sale. If you are thinking about taking advantage of the lower prices on Maui - be sure to contact me about Kihei and Wailea. I can help guide you in making the same move or purchasing a rental that you can use year after year. Thinking of moving? I relocated to Kihei Maui September 2005, I have first hand experience making the move to Kihei on Maui and can advise you as needed. Aloha. Jeff Graves, Realtor (S) 808-633-1292 Coldwell Banker Island Properties 34 Wailea Gateway Place, A-207 Wailea, Maui, HI 96753